Accessing your 123-Reg webmail is all well and good but when you want your business to go mobile you really need to set up your 123-Reg emails with your smartphone. Now, being a bit of an Android-geek I don’t have much experience with iPhones (but I’ll make sure I cover that at a later date!)
It’s a relatively straight forward process but on top of the descriptions I’ve included screenshots of my own phone as I set up the test email account “firstname.lastname@example.org”. There are eight simple steps.
Step 1: Open the Mail app
Okay, so this step is pretty obvious if you’re already a regular email user on your mobile but for the sake of those who are completely new to this, simply open your app list (usually by tapping the symbol on the homepage of your phone that looks like a square made of 9 smaller squares) and select “Mail” (the envelope icon on the second row of the image).
Step 2: Creating a new email account
Once open the app will display any existing email accounts in the top left. In the top right there will be the familiar 3 vertical dots that so frequently represent options/settings on Android apps. Tap this icon and select “Add Account”.
Step 3: Selecting the type of email account
You’ll be given a list of choices to select from. In the case of 123-Reg email accounts you’ll need to select “Other (POP3/IMAP)”.
Step 4: Entering the email address and password
In this page you’ll enter the email address you intend to access at your own domain (in the example I’m using “email@example.com”) and it’s password. If you set up the email account yourself using the 123-Reg Control Panel you’ll have created the password yourself. If the account was set up on your behalf then the password should have been provided to you. Then you’re going to select “Manual Setup” and not “Next”.
Step 5: Entering your incoming settings
There are several elements that need changing on this page. The first of which is the protocol. The internet is awash with information on the similarities and differences between POP3 and IMAP and so I won’t go into that here. However, I will say that my preference has always been for IMAP. What IMAP basically means is that if you check your emails on a number of different sources – webmail, mobile, email client – then everything will be nicely synched; if you delete an email on your mobile it will be deleted when you check your webmail, if you read a message in webmail it will appear read on your mobile. This tutorial recommends that for the sake of uniformity, and ease of keeping track of your emails, that you’ll be using the IMAP protocol.
In both the Email Address and Username fields you’ll enter your new email address, and you’ll enter your password in the Password field. This should be the same data that you entered on the last page.
In the IMAP Server field there may already be information entered. In this case just delete whatever’s there and enter the following: for all 123-Reg email addresses the IMAP server is imap.123-reg.co.uk.
Leave the Security Type field as “None”. You’ll notice that the Server Port field will be automatically filled in – leave it this way (often 143, but if not then simply leave it as it is) and tap “Next”.
Step 6: Entering your outgoing server settings
This page is like a reduced version of the previous page but requires less detail. Firstly, leave the Login Required box as checked. Next, in the Username field, enter your email address (again!). Then fill in your password (yet again!)
In the SMTP Server field enter smtp.123-reg.co.uk, leave the Security Type as None, leave the Server Port alone (even if it differs from the 25 shown in the image) and tap “Next”.
Step 7: Entering the Account Name and Your Name
This is a page for customizing how your email account is presented. The top field (Account Name) is the name by which your account is going to appear in the Mail app. You may wish to leave this just as the actual email address itself or create a neater looking name.
The “Your Name” field is more important. This is the name that will show up in the inbox of those that you email. As you can see from the image I chose to enter “Red Robot Web Design” as this conveys a more professional image than “example” or something similar.
If you intend for this email account to be the most important and most often used email account on your handset then tick the box alongside “Make this my default mail account”. This will mean that any email links that you may come across while browsing the net will automatically open this account and no other.
Tap “Finish Setup”.
Step 8: Viewing your emails
So that’s it! You’ve set up your 123-Reg email account on your Android phone! You should now be viewing your inbox and all read/unread emails waiting for you.
If this was not the first email address you set up on your phone then the dropdown menu in the top left of the screen is quite important. If you tap that menu you can quickly switch from one email account to another.
Well there you go – hopefully that’ll help if, like me, you’re an Android fan. The Mail app is a fairly versatile app, and with a little playing around with the settings you can customise it as you want. My biggest gripe with it is that you can’t use HTML signatures. But anyway… more about that in a future post.
What do you think? I’d love to hear your thoughts – please leave your comments below.
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